Our logistics services for event management
What exactly is included in event logistics? It’s planning and managing both tangible and intangible operations related to broader event planning and management. Logistics can involve liaising with appropriate municipal administration for possible permits or licenses, transportation facilitation by rail, car, or plane for your event’s guests, developing emergency plans, or supporting documentation for imported equipment for events abroad.
We also usually break event logistics down into one of the following categories.
Venue Logistics – All venues will have a unique set of logistics to deal with. Set design, deliveries, and AV setup are only a few of the many details related to venue logistics. The professionals at Purple Patch can coordinate each of these, ensuring the event runs smoothly with the chosen venue.
Delivery Management – Making deliveries to the event is not so simple. Suppliers and vendors must know the loading schedules and complete the necessary security checks for deliveries.
Warehousing and Distribution – Your corporate event may require your infrastructure and assets to be housed off-site, until the date of the event. For example, conventions or expositions often include large displays for demonstrations. We might have to keep these materials in a warehouse and coordinate their movement to the venue just before the event.
Traffic Management – For large expos or conferences, traffic surrounding the venue could be a concern. As part of our logistics services, we’ll develop a traffic plan for your event, complete with contingency options.
Asset Tracking – When the event is over, there’s clean up and disposal to do. Venues expect you to return their space to its condition before you arrived. Purple Patch will devise a plan for asset tracking and bump out logistics, ensuring your organisation isn’t penalised for the state you leave the venue in.
